NEW MUNICIPAL CENTER 2014

MUNICIPAL OFFICE AND FIRE STATION CONSTRUCTION PROJECT

New Hall

 

BID SPREADSHEET: Click Here for Received Bids 03-18-2014

Bidders were required to submit a percentage of local participation and submit the actual list of local companies by 2:00 PM on Wednesday, March 19. Only four submitted a percentage; one submitted a list of names, but addresses to verify location; one submitted a list of names and addresses but not a percentage; and the remaining two submitted no local participation plan at all. The Board of Trustees and CHMP will work with the bidders to gather more information regarding local participation and to begin value engineering on certain aspects of the project. A decision on how to proceed will be made within sixty (60) days.

The bids were publicly opened and read aloud at 2:00 PM today at the Township Hall. The list of contractors who submitted a bid are below.
BERNCO, INC., 20816 11 Mile Rd., Ste. 202; St. Clair Shores, MI  48081
BODDY CONSTRUCTION, 3741 Dove Rd., Port Huron, MI  48060
BROWN BUILDERS, 6836 Wiltsie Rd., Lexington, MI  48450
DEGENHARDT & SONS, 2610 Binbrooke Drive, Troy, MI 48084
E & L CONSTRUCTION GROUP, INC., P.O. Box 418, Flint, MI  48501
MICCO CONSTRUCTION, 715 Auburn Ave., Pontiac, MI 48342
MJC CONSTRUCTION MANAGEMENT, 46600 Romeo Plank Rd., Ste. 5, Macomb, MI 48044
SG CONSTRUCTION SERVICES, LLC., 3407 Torrey Rd., Flint, MI  48507

O’BRIEN CONSTRUCTION COMPANY, 966 Livernois, Troy, MI  48083 – WITHDREW 03/18/2014
A.W.ELLIS CONSTRUCTION, INC., 221 Runnels St., Port Huron, MI 48060-WITHDREW 03/03/2014

FOR IMMEDIATE RELEASE MARCH 7, 2014:
THE BID DUE DATE HAS BEEN EXTENDED. Bids will be received by Fort Gratiot Charter Township located at 3720 Keewahdin Road, Fort Gratiot, Michigan 48059 until 2:00 PM, Tuesday, March 18, 2014.

The last day for questions is Tuesday, March 11, 2014, 5:00 PM. All inquiries should be directed to the office of the Architect:
Attention: Gregory N. Mason, A.I.A.
Email: [email protected]
Phone (810) 695-5910; Fax (810) 695-0680.
CHMP, INC.
5198 Territorial Road
Grand Blanc, Michigan 48439

BIDS ARE DUE AT 2:00 PM, Tuesday, March 18, 2014
• Sealed bids are due at 3720 Keewahdin Road, Fort Gratiot, Michigan 48059 by 2:00 PM, 03/18/2014.
• The bidder must be present at the bid opening.
• All bids will be publicly unsealed and read aloud.
• After all bids have been read, the bidders will be excused.
• Bids will be awarded within 60 days.

BID DOCUMENTS:
The files below can be downloaded. However, if you choose to download the files you must either email us your information so that we may send to you any addenda that are issued, or you are solely responsible to check this page for updates. All addenda will be posted here. A disc can also be purchased at the Township Hall, Monday-Friday, 8AM – 4:30 PM.

FOR BID PURPOSES- FGMC Construction Drawings 02-18-2014

FOR BID PURPOSES – FGMC Specifications 02-18-2014

ADDENDA:
02/27/2014 – Addendum One Drawings 2-27-14 and Addendum One Write-up 2-27-14

03/07/2014 – Addendum Two Drawings 3-7-14 and Addendum Two Write-up 3-7-14

CLICK HERE FOR A LIST OF SUBCONTRACTORS PRESENT 02-27-2014

Project Engineer: Eric Ostling, Huron Consultants (810) 966-0680 Huron Consultants website
Project Architect: Greg Mason, CHMP, Inc. (810) 695-5910   CHMP, Inc. website
General Contractor: Sorenson Gross Construction Services, 3407 Torrey Road, Flint, Michigan 48507
Phone: 810-767-4821 ~ Fax: 810-238-6222 ~ E-mail: [email protected]

 

Click Here to View the Floor Plan – NOT FOR BID PURPOSES
Click Here to View the Building Elevations – NOT FOR BID PURPOSES
Click Here to View the Site Plan – NOT FOR BID PURPOSES

Click Here to View the Existing and Proposed Structures on the Site

What’s Happened So Far…
04/02/2014 – The Fort Gratiot Board of Trustees unanimously accepted the low bid from Sorenson Gross Construction Services.
02/27/2014 – A meeting was held at the Fort Gratiot Township Hall; mandatory for all pre-qualified general contractors and optional for subcontractors. Following the presentation was a “meet and greet” for subcontractors and general contractors, the architect and engineers.
02/18/2014 – Bid documents were made available in a digital format only, and can be purchased at the Township Hall, 3720 Keewahdin Road, Fort Gratiot, Michigan, 48059 and on this page, above. A $10 nonrefundable fee is required to purchase the disc. The files will be in an Adobe Reader (.pdf) format. At the time of purchase, we will need the company name, a contact name, mailing address, telephone, fax and email address. This information will be used if any addenda to the bid documents are issued. If you have downloaded the documents from the website, please email [email protected] to be added to a list to have any potential addenda emailed. Any addenda will also be posted to the website.
01/14/2014 – Site Plan Approval granted by the Fort Gratiot Planning Commission
12/17/2013 – Side Yard Setback Variance granted by the Fort Gratiot Zoning Board of Appeals
12/10/2013 – Special Land Use Approval granted by the Fort Gratiot Planning Commission

Project: Fort Gratiot Township Municipal Center

Legal Descriptions: The parcels will be combined when the building currently housing SB Heating on Parcel B is demolished. Parcel A: 74-20-768-0055-000, 3720 Keewahdin Road (Existing Hall/Fire Department) – Lot 31 Except East 8’, Lots 29 & 30, West 8’ of Lot 32 Lying North of Lot 31 & That Part of Lot 28 Lying East of the Warner Drain. Supervisor’s Teeple Pine Grove Avenue Plat.

Parcel B: 74-20-768-0056-000, 3700 & 3704 Keewahdin Road (Former Stoutenberg homestead and currently SB Heating) – East 8′ of Lot 31 & Lot 32 Except West 8′ Lying North of Lot 31. Supervisor’s Teeple Pine Grove Avenue Plat.

Background:  The buildings on Parcel B date back to the 1940’s; an auto repair business in the block building on the southwest corner that is currently home to SB Heating, a small house behind the business which was demolished in 2013, and a 2-story single family residence on the southeast. The 2-story home was built by the Stoutenberg family in 1947 and was moved onto 4331 Carrigan Road in Fort Gratiot in 2013. The Stoutenberg’s were all very active with Fort Gratiot Township. Harold was the Fort Gratiot Fire Chief from 1952 – 1975. Jean Stoutenberg, who resided in the home until her death in 2008, was the recording secretary for the Fort Gratiot Planning Commission and Zoning Board of Appeals, and was the head of the women’s auxiliary for the fire department. Throughout the years Jean worked in various departments within the Township, helping out wherever she could. Their sons, Dick, Bob & Jerry also served on the Fort Gratiot Fire Department for many years.

The fire department was built around the 1940’s at its current location (Parcel A.) Eventually the township administrative offices were added and the fire department expanded with the addition of equipment bays. In the late 1980’s a medical trailer purchased from Mercy Hospital was attached to the north of the administration part of the building to temporarily house staff until a new facility could be built. The Township Board of Trustees at that time began saving and investing funds to build a new township hall without seeking any form of financing, whether through special assessments or bonds. In the late 1990’s, a plan was drawn up for a new township hall on a property approximately 800’ east of the current hall, but did not go any further than preliminary site and floor plans with some engineering. The Supervisor in office from 2004-2008 was against a new hall and all plans stopped. In 2007-2008, when the economy began to decline, even though the Board was mostly amenable to moving forward the reduction in revenue would not allow it. In 2011 the Township Board of Trustees approved to construct a new township hall on the Pointe Community Center property located at 5085 Lakeshore Road. This plan was met with much opposition from residents – both near the proposed site and at large. The Board also investigated the viability of a vacant commercial building located at 4281 24th Avenue. The building was formerly a car dealership with repair facilities. The renovations would have been costly, the ingress/egress to the site would have been difficult for some residents, it was located 2 miles from our fire department, DPW and cemetery and it would have removed a valuable piece of land from the tax roll. The 2012 election saw a change of three Board of Trustees members and an opportunity to purchase the property directly east of the current township hall and fire department. The Township purchased the land in March, 2013 and immediately began designing a new municipal center that will house a meeting room, the fire department and the administration, including the addition of the DPW clerical staff who are currently in the DPW warehouse. Special Land Use Approval for Parcel B was granted by the Fort Gratiot Planning Commission on December 10, 2013 after holding a public hearing. Every parcel owner for properties within 300’ of Parcel B received a notice of the public hearing by regular mail and a meeting notice was published in the Port Huron Times Herald on November 26, 2013. We received no communications by phone, email or mail regarding the request. A representative from one adjacent property was present at the meeting but did not speak in favor or against the request.

Additionally, on December 17, 2013, the Fort Gratiot Zoning Board of Appeals granted a 20’ to building wall/22’ to building overhang variance for the east side yard. Due to extensive floodplains to the west along the Warner Drain and significant wetlands to the north, the placement of the building was limited. Wetlands and drains are considered natural features and are valid reasons to grant a variance. This meeting was also a public hearing, so again every parcel owner for properties within 300’ of Parcel B received a notice of the public hearing by regular mail and a meeting notice was published in the Port Huron Times Herald on December 2, 2013. We received no communications by phone, email or mail regarding the request and no one from the public attended the hearing. Pre-application was submitted to the Michigan Department of Environmental Quality (MDEQ) in December, 2013.

Summary:  The Township is seeking site plan approval to construct a new 21,380 (GFA) square foot municipal center for township administration offices and fire department. The project consists of three phases: Phase I – New facility construction (April-October, 2014), Phase II – Demolition of the existing Township office building and adjacent buildings (November, 2014) and Phase III – Site Construction for new parking areas and access drives (Nov/Dec 2014) Landscaping will likely be completed in April, 2015.

Proposed Use of Property:       The municipal center will house the fire department, a sheriff substation, a meeting room, DPW office staff, and the Township administration. The proposed use is permitted as a special land use per Sec 38-504 in the R-1B Single Family Residential District.

Zoning District: R-1B, Single Family Residential

Adjacent Zoning: AG – Agricultural and R-1B, Single Family Residential

Existing Use of Property:  Parcel A: Township hall and fire department. Parcel B: Lawfully existing nonconforming business which is scheduled to be demolished in the spring of 2014.

Adjacent Land Uses:
– North: Township owned bike path and open space
– East: Vacant lot owned by single-family residence to the east
– South (across M-136): Vacant land
– West (across Warner Drain):  Single-family residence

Funding:
In the late 1980’s, the Township Administration began setting aside funds from sources such as cable franchise fees, interest and revenue sharing in anticipation of constructing a new township hall. There were years where the interest gained on the investments for a new hall were as much as $80,000. At that time, the plan was to construct the administration building and meeting room only and at a different location. The theory was that if the Fire Department needed to expand, it would do so at it’s current location and the administration would relocate. After several attempts and proposed locations, the 2012-2016 Board of Trustees have developed a plan to move forward with construction. This plan includes a new fire department, meeting hall and administrative offices. This new building will expand the fire department and include the DPW support staff who are currently in a different building.  Our theory is that any service a resident may need should be able to be satisfied in one building. As far as the Fire Department, any future expansions would be handled by building a substation at a different location, thereby potentially improving our ISO rating – which could lower homeowners insurance rates. (Currently there are no plans for a substation.)

The money being used for this project is currently in our budget. We are not going to create a new special assessment district to cover any costs, and there will not be an increase in taxes due to or for this project. The money has been saved for the past 25 years for this project, and it is our sincere hope that the final product will be a building you will have pride in and where we can provide a better service to you.

After we have selected a general contractor, we will host a few open houses where the architect, engineer and general contractor will be on hand to answer any questions you may have. Also, at any time during business hours feel free to stop in and ask for Jorja, Rob or Judi and we will give you a tour of the facility and show you the plans for the new center.